Dates: June 26-30, 2024
Location: The Greenbrier Resort
If after reading our FAQs below, you still have questions, please contact Dianne Bryant at Dianne.Bryant@cartercenter.org or (404) 420-5102.
Event Registration
How do I register for the event?
There are two ways to register:
- Register online. A link to the registration form will be posted here in January 2025.
You will need your ÉäÉäÎÝ Center Weekend ID number (from your printed invitation) to do so. If you cannot locate this number, did not receive a printed invitation, or have questions, please contact Dianne Bryant at Dianne.Bryant@cartercenter.org or (404) 420-5102. - If you received a hard copy of the invitation in the mail, you can simply return the Guest Response Form to Story Evans at ÉäÉäÎÝ along with your payment in the envelope provided.
Is full payment expected upon registration?
A deposit of at least $1,000 per person is required to hold a place for you and your guests. An invoice for the balance due will be sent six weeks before the event.
Is there a limit to the number of guests I can bring?
There is no limit on the number of guests you can bring. However, everyone in your party needs to register.
How much time do I have to register?
Since space is limited, you should register early. We will accept reservations on a first-come, first-served basis with a paid deposit until the event is full. When capacity is reached, registration will close regardless of the date.
What happens once I register?
When we receive your Guest Response Form and deposit, you will be registered for the event. We will then send you a Guest Preferences Form. Please complete all the information requested for each person who will be attending the event, including infants. If you have special dietary needs, preferred flights, a preference for first-class seats, a need for a handicap-accessible room, or if you will only be attending part of the event, you should indicate those details on the Guest Preferences Form.
Event Costs
What is the cost of the event?
The package cost is $3,500 per person (13 years of age or older) if you attend the full event. For those staying fewer than three days, we offer a rate of $1,100 per person per day (subject to availability), which includes an overnight stay but excludes air travel. Saturday-only attendance is limited and available at a cost of $1,600 (airfare not included). Children 4 years old and younger attend free, but they must be registered for the event. There will be air transportation costs for children ages 2 and up as airlines require a seat for them. The full-event package for children 5-12 years old who share a room with a full-price guest is $2,500 per child.
What is the cost for an infant or toddler?
Although there is no event cost for an infant or toddler (age 4 or younger), the child must be registered. Baby-sitting services are available through the resort, and those costs will be billed directly to the guest.
What is included in the cost?
The package price includes domestic air travel, ground transportation, hotel accommodations, daily meals, receptions, and group activities. There is a discount for those who choose to drive to the event or to arrange their own air travel.
I paid my deposit. When will the balance be due?
All balances should be paid prior to the trip. If you have a balance due on March 31, you will receive a reminder letter in April.
Travel
Can we come early or stay late to have more days at the resort?
Yes, based on hotel space availability. When we arrange your travel, we can schedule you to arrive at the resort prior to the event or to remain afterward. There will be a cost for additional nights at the hotel, and payment must be made directly to The Greenbrier Resort upon your departure.
What if I must cancel at the last minute?
We understand that plans change. If you must cancel your plans to attend the event, you can receive a full refund of any deposit you have paid minus any costs incurred by ÉäÉäÎÝ for your attendance. If airline tickets have been purchased, you will be charged for the tickets, and the trip itinerary will be sent to you. (Note on airfare: Most airlines will allow you to apply the value of an unused ticket toward a new one within a year of the date the original ticket was issued. This is subject to individual airline policies, however, and may incur fees.) If cancellation occurs after the room guarantee deadline, ÉäÉäÎÝ will pass along any fees assessed by the hotel for your rooms.
How will we receive our airline tickets, etc.?
You will receive your travel information (record locator) and other items in the mail about two weeks prior to the event.
We have friends in the San Diego area who would like to attend part of the event. Would this be possible?
Please contact Story Evans at (404) 420-3811 or Story.Evans@cartercenter.org to get information about costs for guests attending less than the full event. Every guest must be registered and their attendance paid for at least two weeks prior to the start of the event. Note: Space is subject to availability for day-rate guests.
Do we need any identification?
The hotel front desk will require you to show identification to check in, but you do not need it for the event. Instead, when you arrive at the resort, you will be given a credential to wear throughout the weekend that identifies you as one of our guests. As we will be at a resort with other guests, and there are security issues to consider, it is required that you wear this credential whenever you are outside your room.
Can I travel on the charter flight if I am not in Atlanta?
Yes, you can travel from other cities to connect with the charter flight in Atlanta. Once you have registered for the event, you will receive a Guest Preferences Form to complete and return. You should indicate your preferences for air travel on the form.
Flights will be booked for the most direct route. An economy fare ticket is budgeted in the package. Based on ticket price and routing, some flights, including those to meet the charter, may incur additional costs.
I am arranging my own transportation or driving to the event. What is the closest airport to the hotel, and what time should I plan to arrive?
Greenbrier Valley Airport (LWB), 15 minutes away, is closest to the resort. American Airlines (operated by Contour) offers daily flights from Charlotte Douglas International Airport (CLT) to Greenbrier Valley Airport. Other options are Roanoke Blacksburg Regional Airport (90 minutes away), West Virginia International Yeager Airport (2 hours away), and Raleigh County Memorial Airport (60 minutes away).
Standard check-in time for the resort is 4 p.m. On Thursday, June 26, the welcome reception for the event will begin around 6 p.m. With this in mind, we have scheduled private tours of the Bunker during the afternoon. If you arrive before check-in, a signup will be available for Bunker tours, or you can enjoy the resort’s grounds and facilities on your own until your room is available.
How do I get to to The Greenbrier?
Air Travel
From Greenbrier Valley Regional Airport (LWB) (~15 minutes to resort)
ÉäÉäÎÝ will handle shuttle service from LWB to the resort as your itinerary is confirmed.
From Charlotte Douglas Internation Airport (CLT) to LWB
There are several daily commercial flights that connect to LWB, including American, United, Alaska, and Contour. ÉäÉäÎÝ will handle shuttle service from LWB to the resort as your itinerary is confirmed.
From Roanoke (ROA) (~90 minutes drive to Resort)
Attendees can either rent a car and drive to the resort or take advantage of available car/shuttle service.
Driving
Please visit Getting To & Around The Greenbrier on the resort’s web page:
Why do you need my size?
Each guest at ÉäÉäÎÝ Weekend will receive an event bag. The bags contain some clothing items as well as information. We ask for your sizes on the Guest Preferences Form so that we can put the correct size items in your event bag. This includes children’s sizes as well. If sizes are not indicated and the item provided doesn’t fit, you can make an exchange if inventory is available.
Why do you need my date of birth?
In addition to contact information and your preference for room accommodations, the Guest Preferences Form asks for your full name as listed on your identification, date of birth, and gender. The Transportation Security Administration requires that airlines collect this information for every passenger. If we will be making your airline reservation, we must ask for this information to pass on to the airline.
Do you have a schedule of events? What is there to do at the event?
A schedule of activities and other event information will be sent to you with your airline tickets about two weeks prior to the event. Later this spring, you will receive details about a couple of optional organized activities on site.
Breakfast starts at 7 a.m. daily, and morning programs normally begin about 9 or 9:30 a.m. There is a reception for all guests around 6 p.m. every evening, and the Hospitality Suite opens about 9 p.m. You are under no obligation to remain for the duration.
During the event there will be opportunities for guests to learn more about ÉäÉäÎÝ's work by attending programs and talking with staff members. These include a town hall meeting and presentations from those who work in the Center’s various peace and health programs. Friday evening’s dinner is planned for an off-site location atop nearby Greenbrier Mountain.
What kinds of clothes should we bring?
The event is casual/resort casual. In June, typical high temperatures in White Sulphur Springs average about 80 degrees and low temperatures are around 55 degrees. Generally, people bring shorts, sports attire, warm-ups/sweatpants for outdoor activities, jeans, casual pants, a vest, sweater or windbreaker, rain gear, and comfortable shoes. It is wise to layer clothes for the cooler mornings and evenings so they can be shed easily during the heat of the day. For dinner, some people like to dress up a bit more, but it is not required. On the evening of the group photograph and the live auction, guests tend to dress for the occasion.
Accessibility and Inclusion
Is the event accessible to all guests?
We are committed to ensuring that our event is as inclusive as possible. While most venues we choose are accessible, please feel free to contact us in advance if you have specific accessibility concerns, and we will do our best to accommodate your needs.
Can I bring my pet?
Pets are permitted at the Greenbrier in designated pet-friendly rooms for a $250 non-refundable fee per bedroom per stay. The pet fee includes deep cleaning of each room prior to the next guest’s arrival. Acceptable pets include cats and dogs weighing 30 pounds or less. The Greenbrier welcomes service animals at any time; weight limit and pet fee do not apply.
How do you accommodate dietary needs?
Please indicate any dietary needs on the Guest Preferences Form and we will work with the resort and caterer to accommodate them.
Do you offer children's programs?
Each year we have some young guests, most of whom usually enjoy our excursions and social time. For live auction night (Saturday), we normally arrange children's programs that are age-appropriate and based on the number of children in attendance.
Can I attend the event if I live outside the U.S.?
Absolutely! You have the option to either pay a surcharge for your flight tickets or make your own travel arrangements. Please note that we are unable to assist with visa applications or address any international travel-related concerns. The primary language of the event will be English. If you require any other accommodation, please don't hesitate to reach out to us.
Auction
What auction items will be included?
There is a diverse range of offerings, including handcrafted items, collectibles, vacation packages, one-of-a-kind experiences, and much more. The 2025 auction catalog will be available online in June before the event. Meanwhile, feel free to explore our previous catalog for reference.
Can I participate in the auction if I am not attending the event?
Anyone above the age of 18 can participate in the auction by proxy or via email. Instructions for doing so will be shared in the auction catalog. We are looking into a mobile online auction platform that bidders may be able to use for the silent auction in addition to the usual bid sheets. Information on how to register for this program will be available and publicized in the spring. There is also an opportunity to bid in the live auction via Zoom.
Can I participate in the auction if I am not in the country?
You absolutely are welcome to participate. Please keep in mind that we are unable to assist with international shipping regulations or local customs duties, and the currency we will use for the auction is U.S. dollars.
